Bali Wedding Photography Terms and Conditions
Bali Wedding Photography Terms and Conditions
Our Bali wedding photography terms and conditions are simple: you sign the agreement and pay a 50% non-refundable retainer to book. The other 50% is due 14 days before your event. Sneak peeks arrive in 7–14 days, and full galleries and films in 6–8 weeks. You keep a personal-use license, and we keep the copyright.
Welcome to Agra Photo & Film (agraphotobali.com). When you pay the booking retainer, you agree to these Bali wedding photography terms and conditions. They cover your wedding, elopement or portrait session, photo and film.
We wrote them in plain English on purpose. Please read them once, properly. Most surprises come from the small print nobody reads.
1. Booking, Retainer & Payment
A 50% non-refundable retainer plus a signed agreement locks in your date. The remaining 50% is due 14 days before the event. We accept Wise, Revolut or bank transfer, and you cover any transfer or conversion fees. We never hold a date without the retainer.
| Step | Amount | When |
|---|---|---|
| Retainer | 50% of package price | At booking, with a signed agreement |
| Final balance | Remaining 50% | No later than 14 days before the event |
- Date security: Your date is only reserved once we have both the retainer and the signed contract or written agreement.
- Payment options: You can pay with Wise (TransferWise), Revolut or direct bank transfer.
- Fees on you: Transfer fees, currency conversion fees and bank charges are the Client’s responsibility.
- Package details: Not sure what is included? See our Bali photography pricing and packages or the wedding photography packages.
2. Cancellation & Postponement
If you cancel, the 50% retainer is not refunded. If you postpone, the retainer can move to a new date within 12 months, depending on our availability. New package rates may apply. Think of the retainer as the price of us saying no to other couples on your date.
- Cancellation: If you cancel the event, the 50% retainer stays with us. It covers the other bookings we turned away for your date (liquidated damages).
- Postponement: You can move the retainer to a new date within 12 months of the original date, if our team is free.
- No availability: If we can’t do the new date, the contract ends and the retainer is forfeited.
- New rates: Package rates for the new date may be different.
3. Our Style, Analog Film & Drone Flights
We shoot in a fine-art pastel style, mixing digital and analog film. We keep creative control over editing, color grading and the final selection of images and footage. Drone flights depend on Bali aviation rules, venue policy and weather, so a flight is never guaranteed.
- Creative control: You know our portfolio and our pastel look. Photography and film are personal art, so we make the final calls on editing, color grading and which images and footage you receive.
- Analog film: If your package includes 35mm film photography, expect natural light leaks and grain. That’s the medium, and honestly, that’s the charm.
- Drone limits: Aerial coverage follows local Bali aviation laws, venue restrictions and weather. Our Bali wedding videography guide explains how drone shots fit into a wedding film.
- No drone, no claim: If wind, rain or venue rules make a flight unsafe, we can’t be held liable for missing drone footage.
4. Coverage & Event Day
We are your exclusive photo and video team for the event. We can’t make up coverage lost to late starts, makeup overruns or weather. For coverage over 6 hours, please provide a hot meal for our crew. Our team is usually 2–4 people, depending on your package.
- Exclusive team: Agra Photo & Film and our assigned associates are the only professional photographers and videographers for your event.
- Timeline delays: We’re not responsible for missed coverage caused by late arrivals, makeup or hair running over, or weather. Rain isn’t always a loss, though. See this rainy wedding video at Padma Ubud.
- Crew meals: For coverage longer than 6 hours, please provide a hot meal for the team during the reception.
5. Travel & Accommodation
Travel within Bali’s main areas is usually included. For outer islands like Nusa Penida or Nusa Lembongan, or any shoot that needs an overnight stay, you cover the crew’s transport, accommodation and logistics. That means fast boats, flights and rooms for the team.
| Location | Who pays |
|---|---|
| Main areas of Bali | Usually included in your package |
| Outer islands (Nusa Penida, Nusa Lembongan) | Client covers crew transport, stay and logistics |
| Overnight shoots | Client covers crew transport, stay and logistics |
Still choosing a location? Our list of the best wedding venues in Bali is a good place to start.
6. Delivery & Archiving
Sneak peeks arrive in 7–14 days. Full galleries and wedding films arrive in 6–8 weeks. We back up your final files for 6 months, and we don’t release RAW files or raw footage. Please keep your own backups from day one.
| What you get | When |
|---|---|
| Sneak peeks | 7–14 days after the event |
| Full photo gallery | 6–8 weeks after the event |
| Finished wedding film | 6–8 weeks after the event |
- Why 6–8 weeks: Careful color grading and editing take time, and we won’t rush your story.
- No RAW files: We never provide unedited RAW images or raw video footage. Unfinished work doesn’t meet our standard.
- Our backup: We keep a backup of your final JPEG and MP4 files for 6 months after delivery. After that, we’re not liable for lost files.
- Your backup: Please save several copies as soon as you get your gallery.
7. Copyright & Usage Rights
We own the copyright to every image and video. You get a non-exclusive, perpetual license for personal use: download, print and share. Selling the media or using it for commercial gain is not allowed. We may use the work for promotion unless you sign an NDA before booking.
- Our copyright: Agra Photo & Film keeps full copyright on all images and footage.
- Your license: You can download, print and share the media online for personal use, forever.
- What’s not allowed: You may not sell or alter the media, or use it to make money.
- Portfolio use: We may show your images and footage on agraphotobali.com, in our portfolio, on social media, in competitions and in marketing.
- Privacy option: Want full privacy? Contact us to ask for an NDA, and sign it before booking.
8. Force Majeure & Liability
If we can’t work because of injury, illness, extreme weather or another cause beyond our control, we will try to find a replacement professional. If that’s impossible, we refund all payments received. In a catastrophic equipment or data failure, liability is limited to the same refund.
- Force majeure: This covers injury, illness, acts of God, extreme weather and other causes beyond our control.
- Our promise: We will make every effort to find a replacement professional first.
- Last resort: If that fails, our liability is limited to a full refund of all payments received.
- Equipment failure: We shoot with dual-slot professional cameras and strict backup routines. In the unlikely case of catastrophic digital failure, equipment theft or data loss, liability is limited to returning all payments received.
Bali Wedding Photography Terms and Conditions: Quick Answers
These are short answers to the questions couples ask most about our Bali wedding photography terms and conditions. They cover the retainer, cancellation, drone flights, delivery and copyright. If anything below looks different from the full terms above, the full terms come first.
How much is the retainer for a Bali wedding photography booking?
A non-refundable retainer of 50% of the total package price, plus a signed agreement, reserves your date. The remaining 50% is due no later than 14 days before the event.
What do the Bali wedding photography terms and conditions say about cancellation?
If you cancel the event, the 50% retainer is non-refundable. It compensates us for turning away other clients for your date.
Can I move my wedding date after booking?
Yes. The retainer can move to a new date within 12 months of the original date, if our team is available. If we are not free, the contract ends and the retainer is forfeited. New package rates may apply.
What do the Bali wedding photography terms and conditions say about drone footage?
Drone coverage follows Bali aviation laws, venue restrictions and weather. If high winds, rain or venue policy make a flight unsafe, we can’t be held liable for missing drone footage.
When will I receive my photos and wedding film?
Under our Bali wedding photography terms and conditions, sneak peeks arrive within 7–14 days. Full photo galleries and finished wedding films arrive 6–8 weeks after the event.
Do you provide RAW files or raw footage?
No. We never provide unedited RAW images or raw video footage. You receive finished, color-graded work only.
Who owns the photos and videos?
Agra Photo & Film keeps the copyright. You receive a non-exclusive, perpetual license to download, print and share the media for personal use.
Questions Before You Book?
Not sure about a term? Ask us before you pay the retainer, not after. Browse our portfolio and reviews, read more about us, then contact us and we’ll walk you through anything in these Bali wedding photography terms and conditions. For how we handle your personal data, see our privacy policy. If you are still planning, our Bali wedding photography guide is a friendly place to start.